SCHEDULING: DEPARTMENT F.A.Q.
When will we receive the proof?
Planner proofs are sent out several months before the schedule goes online. Official proofs are emailed approximately 6-8 weeks before the schedule goes online. Deadlines are posted on the Scheduling Division website. It is recommended that you check these dates periodically because they are subject to change.
Can you tell me what rooms are available for a certain meeting pattern?
The Scheduling Division can check available rooms if you have a meeting pattern and capacity in mind. Also, anyone can check available space online on the “Space Viewer” found on the Scheduling Division website. Call Scheduling (581-7854) to verify availability and to reserve the room.
Can we schedule any classes at non-standard times?
Graduate level classes meeting in department space can hold class at non-standard times. If the class meets in general assignment space, or if it is an undergraduate/graduate combined course, a Standard Time Exception form must be submitted to Scheduling on letterhead with the department chair’s signature. A committee meets periodically to review the exceptions to policy. Departments will be notified by phone or email of the committee’s decision.
Can we request a specific room for a class for a future term?
The Scheduling Division tries to find appropriate, convenient space for all departments. Requests are taken into account, though we cannot guarantee the space will be available.
How do I get the class numbers if numbers are withheld from the web?
The Scheduling Division will send departments a “Withheld Class Numbers” report approximately 4 weeks before students can register for classes. This lists all suppressed classes and all withheld class numbers. If classes are added after the report is run, we list the class number on all email confirmations. Only department contacts can request class numbers from Scheduling.
