Student records at the University of Utah are governed by the Family Educational Rights and Privacy Act (FERPA). The following is a description of the rights of students and their parents under these regulations.

The Act extends to students and former students of the University the "right to inspect and review" their educational records. Educational records do not include notes and records held privately by faculty and other academic staff.

The Act forbids the University from releasing personal identifiable student educational records or files, or personal information contained in those files without the student's written consent, except in specified situations. The University has established procedures for granting a student's request for access to his/her records within a reasonable time (no more than 45 days).

Disclosure of Information

The University discloses information from a student's educational records only with the student's written consent, except:

• To school officials with a legitimate educational interest in the records. A school official is defined as someone employed by the University of Utah in administrative, supervisory, academic, research or support staff position; a member of the University's board of trustees or the Utah State Board of Regents; or a person employed by or under contract to the University to perform a special task, such as an attorney, auditor or collection agency, or other entity engaged to assist with the University's educational mission.
• A school official has a legitimate educational interest if that official is performing a task that is specified in his/her position description ( or by a contract agreement) or is related to a student's education or to the discipline of a student. The official may also be providing a service or benefit to the student or student's family, such as health care, counseling, job placement or financial aid.
• To officials of the U.S. Department of Education, the Comptroller General and state and local educational authorities, in connection with certain state or federally supported educational programs.
• In connection with a student's request for financial aid, or to enforce terms or conditions of the aid).
• If disclosure is required by a state law adopted before FERPA (November 19, 1974), which therefore supersedes FERPA.
• To organizations conducting certain studies on behalf of the University. · To accrediting organizations to carry out their functions.
• To parents who claim the student as a dependent for income tax purposes.
• To comply with a judicial order or lawfully issued subpoena. The University makes a reasonable effort to notify the student of the order of the subpoena in advance of compliance.
• To appropriate parties in a health or safety emergency.

Directory information is considered to be public information unless a student requests that it be kept confidential. A form is available at the Registration Division, Student Services Building, second floor or via the World Wide Web. Ten working days are required to implement this request, once the form is received by the Registration Division.

Directory Information

• Student's name
• Address
• Telephone number
• Date and place of birth
• Class standing
• Field of study
• Participation in officially recognized activities or sports
• Weight and height of members of athletic teams
• Dates of attendance
• Degrees and awards received
• Most recent previous educational agency or institution attended
• Email address
• Enrollment Status
• "Other similar information"